Document Checklist

Document Checklist

Once we complete your mortgage loan application and you are ready to proceed with your financing with The Heideman Group at Delmar Financial, we will need to collect documentation to verify all the information.  This is the “Processing” phase of your loan. Your file will then move to the “Underwriting” phase so we can determine your personal financial situation and loan details meet national underwriting guidelines.

Below you will find a comprehensive document checklist we need you to gather.  By being very thorough and detail oriented now, we can ensure an extremely easy and stress-free process, with no surprises at the end. Upon review of the below, you may be asked to provide additional paperwork in order to qualify for the best interest rates and mortgage program. The below should be collected for all people that will be on the loan.

For All Files

  • 30 days of pay stubs, and/or any other form of regular income (Social Security, Pension, Annuity, etc.).
  • 2 months of actual bank statements.  We are going to get pretty detailed here because underwriters are extremely strict when it comes to bank statements.
    • Statements must be properly formatted to show ALL pages, the bank’s logo, your full name and address, and full account number(s).
    • If there are any non-payroll deposits over $500, please provide copies of the actual checks being deposited. Most banks give you the ability to click on the deposit in question to see the details. We will also need you to provide an explanation so we know where the money came from (if not self-explanatory).
    • If there are transfers in from other accounts you own, we will need to see the statements from those accounts as well.
  • Most recent investment/retirement account statements (401(k), IRA, brokerage, mutual funds, stock accounts, etc.).  As above, we will need to see ALL pages of these statements.
  • All W2s/1099s/K-1s that were issued in the past two (2) years. We do NOT need 1099s from Interest Income.
  • Personal Federal Tax Returns (all schedules) from the most recent two (2) years filed.  If you don’t have these on your computer, your tax preparer should be able to email these files to you and/or me directly.
    • If you filed an Extension on your tax return, please provide that documentation along with the cancelled check showing you paid your estimated taxes to the government (if applicable)
  • Copy of your homeowners’ insurance declaration page. This will show your annual premium and when the current policy is set to expire. If you can’t find this, please send the contact information for your insurance agent and my team will handle the rest.
  • Most recent monthly mortgage statement(s) for ALL loans that are tied to ALL properties you own.

Additional Docs Might Be Needed Based on Your Specific Situation:

  • If self-employed (own more than 25% of any company), Corporate Tax Returns from the most recent two (2) years filed.
  • For VA loans, DD-214 (Discharge Papers) and your Certificate of Eligibility.
  • If property is currently held in a Trust, complete copy of executed Trust Agreement, including signature page.
  • Full Bankruptcy schedule along with the Discharge papers.
  • Complete copy of your Divorce Decree and any Maintenance and/or Child Support Agreements.
  • If recently graduated (within the past 2 years), a copy of your diploma or transcripts.
  • If recently sold a property (within the past 6 months), a copy of the Closing Disclosure Statement.

CONFIDENTIALITY

Your personal and financial information will be kept in strict confidence. Delmar Financial adheres to standardized privacy policies; we do not share your information with anyone not directly involved in the processing, underwriting, or servicing of your loan. Delmar Financial does not rent, share, or distribute your information to any third party and we do not endorse anyone to market to you on our behalf. All communications with you about your loan will include all of our contact information including logo, address and phone number. If you have any concerns whatsoever with your information, please contact us immediately. We are here to help you every step of the way.